Enter travels

You can add new and view existing travel expenses in the Time & Expenses view. In this view, you can also add payment installments to projects. On the right, you can see travel expenses waiting to be reimbursed grouped by category and your most recent travel reimbursements. You can also find receipts sent with Visma Scanner (used and unused) in the Receipt inbox section.

A new travel reimbursement can be created from the Travel expenses to reimburse section. You can also create a new empty travel reimbursement and add expenses manually. The most recent travel reimbursements are listed in the Travel reimbursements section in descending order, and you can view a travel reimbursement by clicking on it.

Adding travel expenses and payment installments

Adding travel expenses

Travel expenses can be added either from the Time & Expenses view under the arrow icon next to the Add time entries button, by selecting Add travel expense, or directly on travel reimbursement by selecting Add travel expense. Available travel expense types can be managed in the company's Settings, under Work time, travel expense, and product registers.

1. First, search and select a project and phase for which you want to record the expense.
2. Then select the type for your travel expense and enter the amount based on the type selected:
   • Mileage: The amount of kilometers/miles driven.
   • Per diem: The amount of days.
   • Other expenses: The cost of the expense, and the VAT % used.

When recording travel expenses, you can select No reimbursement required. Use the No reimbursement required option for example when a company credit card has been used to pay for the travel expense.

Adding a payment installment

Adding a payment installment is possible from the Time & Expenses view by clicking the Add time entries button and selecting Add payment installment. Available products can be managed in the company's Settings, under Work time, travel expense, and product registers.

Adding a receipt to a travel expense

Add a picture of the receipt to the travel expense if necessary. There are three different ways to add a receipt:

1. Add a receipt to the travel expense directly from your computer by dragging and dropping it to the designated area, or select a file from your computer files from Browse your files.
2. Add travel expense and receipt through Severa's own mobile app. You can attach a file or take a picture of the receipt with the phone camera for travel expenses recorded through Severa's mobile app. Expenses recorded through mobile with receipts are immediately visible in Severa's computer version after addition. Note that creating a travel reimbursement is not possible with Severa's mobile app.
3. Import a receipt through the Visma Scanner app. You can browse receipts by clicking Browse from receipt inbox. Receipts added through Visma Scanner can also be found in the Travel expenses to reimburse section under Receipt inbox.

Only PDF and image files are allowed. If you add other types of files, the system will notify you of the incorrect file format, and the file will not be saved.

One receipt can be linked to several travel expense rows, and one travel expense row can include several attachments. You can add new receipts even if receipts have already been added. When all attachments are added, you can review them using the arrows above the view.

Creating a travel reimbursement

Once travel expenses are recorded in Severa, a travel reimbursement can be created from them. Learn more from our guide Creating a travel reimbursement and read how to successfully create a travel reimbursement.

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