You can add new and view existing travel expenses in the Time & Expenses view. On the right you can see travel expenses waiting to be reimbursed grouped by category and your most recent travel reimbursements. You can also access your receipt inbox to view both used and unused receipts taken with Visma Scanner mobile app.
From the Travel expenses to reimburse section you can create travel reimbursement of existing expenses or create an empty request and add expenses manually. In the Travel reimbursements section you can see a list of your travel reimbursements in descending order and access them easily from there.
Add travel expenses
Add travel expenses in Time & Expenses view or directly on travel reimbursement using the Add travel expense button.
First search and select a project and phase. Then select the type for your expense and enter the amount based on the type selected:
- Mileage: The amount of kilometers/miles driven.
- Per diem: The amount of days.
- Other expenses: The cost of the expense. Note that when adding other expenses you also need to define the VAT %.
Here you also have the option to select No reimbursement required. Use this option for example when you have company credit card and have used it to pay for parking or other expenses related to your travel.
You can add receipts from your computer (drag and drop or browse) or from Visma Scanner. Note that only PDF and image files are supported. A notification is shown, if you try to attach a file type that is not supported.
One receipt can be linked to several expense rows and one row can include several receipts. You can drag and drop new receipts even if an attachment is already added. After all receipts are added use the navigation that appears on top to review them.
Receipt inbox
You can also add expenses from your Receipt inbox. There you can find all receipts taken with the Visma Scanner mobile app. Receipt inbox can be accessed through the Travel expenses to reimburse section found in Time & Expenses view by clicking the receipt inbox link. Browse through unused and used receipts and link them to expenses.
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