Whenever the content of a user's work contract changes, a new work contract must be created for the user. For example, if a user's daily hours change, a new work contract must be created to prevent data from updating retroactively.
Creating a new work contract
Adding a new work contract can be done in the user's profile. Open the gear icon and navigate to Settings > User management. Open the user profile by clicking the user's name and go to the Employee settings section. In the Work contracts section, you can see the current details of the user's work contract. If your company is using flextime calculation, you can see the user's total flextime below the section.
When a new work contract is created, the old contract ends automatically, so it does not need to be manually ended separately. Select New work contract and add the necessary details. After saving, the new work contract appears on the list and the old contract is ended.
You can also create a new work contract for the future. When you set the start date for the new contract, the current contract automatically gets an end date. For example, if the new work contract starts on May 1st, the current contract's end date is set to April 30th, ensuring there is no gap between the contracts.
Part-time work
If a user works part-time, you can create the contract in two ways:
- Define the user's daily hours for the entire week, for example, 4 hours/day.
- Specify certain days for the user, for example, when the user works 7.5 hours a day but is off on Wednesdays.
When a new user is created, you can select the daily hours and the dates on which the user works. If an existing user starts working part-time, create a new work contract for them and define their daily hours and the days they work.
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