The implementation of the interface is guided through Netvisor. The connection and use of the interface are free of charge for Severa. Netvisor charges for the use of the interface according to its existing price list. For matters related to the implementation, you can contact Severa's customer support, where we will direct you to our trainers. For issues related to the interface, you can contact Netvisor's customer support. Instructions for implementation can be found on Netvisor's support site.

During the implementation, settings are defined in both Severa and Netvisor to ensure that the data links correctly between the systems when data transfer begins. See below for instructions on setting up the initial settings.

The implementation of the Severa-Netvisor integration proceeds faster and more controlled with the assistance of our trainers. You can book a paid implementation training through our customer service.

Interface activation

  1. Activate the Netvisor interface in Severa with main user rights from the gear icon under Subscription > Integrations > Netvisor.
  2. Create a SOAP API key behind a user in Severa. The user must have all rights to Severa. Instructions for creating an API key. The SOAP API key is needed for data transfer between Severa and Netvisor.
If a user in Severa is inactivated, whose information has been defined with a SOAP API key used in the integration interface, the integration will cease to function. The same applies to the situation where the Netvisor integration user is inactivated from Netvisor. To ensure the integration continues to function normally after user inactivation, create a new API key in Severa behind another main user, and define a new integration user in Netvisor.

Invoice statuses

When the interface is enabled in Severa, invoice statuses are automatically imported into Severa. Ensure that Severa has invoice statuses named Valmis lähetettäväksi Netvisoriin and Lasku lähetetty Netvisoriin. Edit the invoice statuses to the correct order if necessary by dragging them to the right position.

The names of the invoice statuses must not be changed in any other form. If changed, integration will not work. 

Employee information linking

When transferring travel reimbursements or work hour entries from Severa to Netvisor, users must be linked to each other with unique information. Either the social security number or employee number (employee number in Netvisor) can be used for matching. The employee number cannot start with the number 0.

Adding employee number to a user

  1. Click the gear icon > User management
  2. Open the user's profile by clicking the user's name
  3. Enter the employee number in the user's information under Basic information > Employee number
  4. The same number must be entered in Netvisor in the employee's information in the Employee number field

Adding social security number to a user

  1. Click the gear icon > User management
  2. Open the user's profile by clicking the user's name
  3. Enter the social security number in the user's information under Basic information > Social security number
  4. The same social security number must be entered in Netvisor in the employee's information in the Social security number field

Travel reimbursement statuses

Travel reimbursements that have received a travel reimbursement number and are in a status other than Draft, Not approved and Transferred to Netvisor are transferred to Netvisor. It is recommended to use the Approved status when travel reimbursements are transferred to Netvisor. Define the statuses of travel reimbursements to be transferred in Severa:

  1. Click the gear icon > Settings
  2. Open Time & expenses > Travel reimbursements > Travel reimbursement statuses
  3. Ensure that there is a status in the settings with the Approved selection
  4. Add the invoice status Transferred to Netvisor. The travel reimbursement is automatically updated to this status after the transfer.

Linking travel expense information

Before transferring travel expenses, corresponding numbering for the travel expenses to be used must be defined in both Severa and Netvisor.

  1. Log in to Severa
    • Click the gear icon > Settings
    • Open Work time, travel expense & product registries > Travel expense types
    • Add travel expense code to the necessary travel expense types
  2. Log in to Netvisor
    • Open Salaries > Payroll model management > Company-specific salary types (read more about salary types in Netvisor's work entry transfer instructions)
    • Select Edit for the desired salary type
    • Add the corresponding code that is given to the travel expense type in Severa
Please note that if you want to define multiple foreign per diems, they must be added as separate lines in the Per diem section in Severa. All foreign per diem lines must be assigned the same code that is defined for the salary type in Netvisor.

Linking work hour entry information

  1. Log in to Severa
    • Click the gear icona > Settings
    • Open Work time, travel expense & product registries > Work types
    • Add code to the necessary work types
  2. Log in to Netvisor
    • Open Salaries > Payroll settings > Entry types
    • Select Edit for the desired salary type
    • Add the corresponding code that is given to the work type in Severa

Overtime classification implementation

  1. Log in to Severa
    • Click the gear icon > Settings
    • Open Work time, travel expense & product registries > Overtime types
    • Add code to the overtime type
  2. Log in to Netvisor
    • Open HRM > Work time > Entry types
    • Select entry type by clicking Edit
    • Add the corresponding code that is given to the overtime type in Severa
This article has been translated using an AI-based translation tool. The contents or wording of these instructions may differ from those in other instructions or in the software.


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