Control the settings related to flextime calculation.
Start tracking flextime by specifying a date from which onwards flextime is calculated for the users. If a date is not entered, flextime will not be calculated.
When a new employee user starts in your company, their flextime tracking starts from the contract start date.
If changes that affect work hour entries on company level are made in Severa, you should recalculate flextime for all users. For example, when a new public holiday is added or removed.
If you make changes that affect only one or a few users (for example if you change the user's daily hours in their work contract), you can recalculate flextime by selecting Settings > Users > User management and under the user Employee settings > Flextime.
If there are discrepancies or uncertainties in a user's total flextime, and the user's work contract details have been changed recently, we recommend first trying to recalculate the user's total flextime to correct the situation. If the total flextime is not corrected after recalculation, we recommend contacting our customer support for further investigation.
Define the maximum amount of surplus and deficit hours that a user can accumulate in total. Hours in excess of the maximum surplus are not recognized.
When flextime limits are enabled, the user can see them in the Time & expenses view.
Flextime adjustments are manual changes made to a user's flextime. Flextime adjustments are made in the users' profiles. Go to Settings > User management and open the desired user's profile by clicking the user's name. Go to Employee settings > Flextime and click Add flextime adjustment:
- Add more flextime by entering a positive amount of hours,
- or decrease flextime by entering a negative amount of hours.
In the Adjustment date field specify the date to which you want to apply the adjustment.
Public holidays are usually common days off in working life. Usually, public holidays are nationally recognized, paid days off for users. Public holidays can be entered for different countries and for the desired years. Public holidays are shown to the user based on the user's country setting. To check the user's country setting, select User management and open the desired user. The employee's country can be found in the Personal settings section.
To manage public holidays, go to Settings > Time & expenses > Public holidays. Public holidays are set per country per year. Select the Every year checkbox if the public holiday is on the same day also in other years. When Every year is selected, you can define until which year the public holiday continues.
Public holidays added manually can be edited by clicking the row. If you want to disable or delete a public holiday, hover your mouse over it and the available actions appear at the end of the row.
Automatically generated public holidays cannot be edited or deleted, but they can be hidden.
You can now add company-wide holidays that last only part of the day. Partial public holidays affect the calculation of daily expected hours, flextime and advanced resourcing, and they can be recognized from the orange color in different calendar and timeline views.
- Click Add holiday
- Enter a descriptive name for the holiday, for example Shortened workday
- Select the date when it occurs
- Select Partial day
- Enter the Duration, for example “1,5”, “1:30”, “1h 30m” or “1h 30min"
- If the shortened work day occurs every year on the same date, select the Every year checkbox
- Save the holiday
If you add a holiday (or partial holiday) in the past, remember to recalculate the flextime for your company.
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