Visma Administration : Severa

Visma Administration integration transfers customer information between the two softwares and invoices from Severa to Visma Administration. This integration is only available for companies located in Sweden and it can be used free of charge but requires Severa API.

Activate Visma Administration interface in Severa

To activate the interface, login to Severa
Navigate to Upgrades (Upgrades > Adjust features > Interfaces)

Severa settings
Create Severa API key

Create an API key to authenticate the data transfer between Severa and Visma Administration.

Match Severa's cost centers to Visma Administration profit centers

Open Visma Administration and go to Arkiv > Inställningar > Företagsinställningar > Bokföring
The same profit centers that appear in here must be added to Severa as cost centers
Go to Settings > Organization > Financial details > Cost centers
Add each profit center here so that Identifier = Resultatenhet

Select cost centers for business units

Go to Settings > Organization > Business units
Edit each business unit and choose a cost center from the list
Save changes

Match Severa products to Visma Administration products

When invoice is transferred from Severa to Visma Administration each invoice row is matched to a product in Visma Administration. This means that in Severa all work types, products and travel expenses must have a code and a matching Artikelnummer must be found in product register (Register > Artiklar och tjänster) of Visma Administration.

Download and install integration software to the computer where Visma Administration is installed

Microsoft .NET Framework 4.6.1 is required on the computer, where integration is installed to!

Download the integration software
Save the file to your computer
Open the folder where file was saved and double click the file name to install the software
Click Run in the security warning window
Click Next in the Welcome window
Choose the folder where integration will be running from, then click Next
- Options for the installation folder: a) Leave the installation folder to be the default "C:\Program Files (x86)\Visma\Visma Administration Severa Integration" or b) change it to be the same where your Visma Administration is running from, for example "C:\Program Files (x86)\SPCS\SPCS Administration".
- If the integration is installed into the default folder, after installation, Adk.dll must be copied from SPCS Administration folder to Visma Administration Severa Integration folder. Detailed instructions in below (last step of the list).
Confirm installation by clicking Next
Finish installation by clicking Close
Open the folder where integration was installed and right click on top of the "VismaAdminIntegration" application file.
Choose Create shortcut from the menu, and confirm to create a shortcut to desktop.
If the integration wasn't installed into SPCS Administration folder:
- Open the installation folder of Visma Administration, for example: C:\Program Files (x86)\SPCS\SPCS Administration and locate a file "Adk.dll".
- Right click on top of the file and choose Copy
- Go to the folder where the integration was installed to, for example C:\Program Files (x86)\Visma\Visma Administration Severa Integration
- Right-click on empty space and choose Paste

Integration settings

Open integration software from the desktop shortcut or by double clicking VismaAdminIntegration.exe from the installation folder.
- When starting the integration for the first time, there is a connection error, click OK.
Check that the Visma Administration "företagsmapp" and "vanliga filer" folders point to correct paths.
Paste the Severa API key created earlier into "Severa API nyckel" field.
- Make sure there are no empty spaces before or after the API key.
Enter the default product number into "Default artikelnummer" -field.
- The value entered here must also exist as "Artikelnummer" in Visma Administration's products register (Register > Artiklar och tjänster). When invoice is transferred from Severa to Visma Administration, each invoice row is matched to a product in Visma Administration. If invoice row doesn't get the product number based on Severa's settings, the default is used.
Select if you like to transfer case number to invoices by check the "Överför projektnummer i fakturor (Kräver Visma Administration 1000/2000).
- Note that cases must exist in Visma Administration before invoices can be transferred, these can be transferred with the integration.
Select if supplier invoices should be transferred to Severa as costs (check box selected) or billable products (check box not selected).
If you like to block some accounts in the supplier invoice transfer you can do this by adding them to the section "Blockerade konton i leverantörfakturor" as a comma separated list.

Select which system that should number your invoices:

If Severa is selected, only invoices with numbers can be transferred.
If Visma Administration is selected, invoice number is always updated from Visma Administration to the Severa invoice. If this option is selected you should define a completely different invoice number series in Severa (Settings > Invoicing > Invoicing defaults > Invoice numbering).

When this setting is used, you need to be extra careful when transferring invoices from Severa to Visma Administration. Example: If you accidentally transfer same invoice twice to Visma Administration:

In Severa you have only one invoice, which has invoice number from the invoice which is transferred most recently
In Visma Administration you have two invoices, invoice which has been transferred first and second invoice which has been transferred most recently

If you use special languages, measurement units or payment terms in Visma Administration/Severa, it is possible to match them in the mapping tables. These settings are optional normally the tables can be left empty.

How to update Visma Administration integration

Severa offers only the latest integration version for download, and it is recommended to always use the latest version to get the full benefit of the integration.

Open Severa - Administration integration
Go to Inställningar
Copy the file locations and API key into a notepad, also write down the default artikelnummer and make a note of mappings and other settings if there are any
Close the software
Uninstall Visma Administration Severa Integration X.X.X from Program management (in Control panel)
Install new version using VismaAdministrationSeveraIntegrationSetupXXX.msi. Download latest version here
Go to C:\Program Files\SPCS\SPCS Administration and copy adk.dll into Visma Administration Severa Integration folder (C:\Program Files\Visma\Visma Administration Severa Integration), replace the previous Adk.dll
Open Severa - Administration integration from VismaAdminIntegration.exe
Go to Inställningar
Copy from notepad the correct file locations, API key, default artikelnummer and possible mappings/settings.
Save settings
Open Severa - Administration integration
Go to Inställningar
Copy the file locations and API key into a notepad, also write down the default artikelnummer and make a note of mappings and other settings if there are any
Close the software
Uninstall Visma Administration Severa Integration X.X.X from Program management (in Control panel)
Install new version using VismaAdministrationSeveraIntegrationSetupXXX.msi. Download latest version here
Go to C:\Program Files\SPCS\SPCS Administration and copy adk.dll into Visma Administration Severa Integration folder (C:\Program Files\Visma\Visma Administration Severa Integration), replace the previous Adk.dll
Open Severa - Administration integration from VismaAdminIntegration.exe
Go to Inställningar
Copy from notepad the correct file locations, API key, default artikelnummer and possible mappings/settings.
Save settings