Description

The interface allows the transfer of Severa's sales ledger to Sonet. Customer, product, and sales ledger registries are transferred with the invoice from Severa to Sonet.

The data transfer works by setting the invoice status in Severa, from which invoices are transferred to Sonet's sales ledger. In Severa, click the Upload invoices button, which creates a transfer file from sales invoices that are in the Status of invoices to be uploaded? invoice status defined in the settings.

When the data has been successfully uploaded to Sonet, the invoice status in Severa is changed to the Status of invoices in Severa after uploading? invoice status by clicking Change status.

Danger before starting

  • Activation of the Sonet interface in Severa with admin rights: Gearicon > Subscription > Integrations > Sonet.
  • Before implementation, the customer must have an agreement with Sonet.
  • The integration is supported only in Finland.

Implementation

  1. Edit the sales accounts used in Sonet in Severa
    • Go to Gearicon > Settings > Organization > Chart of accounts
    • Enter the sales account name and number. The sales account number must match the sales account number defined in Sonet
    • Define all sales accounts used in Sonet
    • You can select the default sales account for work hours, travel expenses, and products by selecting Use as default
    • You can manage sales accounts centrally through Linking sales accounts
  2. Edit the cost centers you use in Sonet in Severa
    • Go to Gear icon > Settings > Organization > Cost centers
    • Enter the cost center name and number. The cost center number must match the cost center number defined in Sonet
    • Define all cost centers used in Sonet
    • Set the default cost center by selecting Use as default
  3. Edit/Add the products used in Sonet in Severa, and add the products in Severa to Sonet. If desired, you can use the same code for all products. In this case, leave the products undefined and move to the next point. This way, products are transferred to Sonet with the default code.
    • Go to Gear icon > Settings > Work time, travel expense & product registries > Regular products
    • Enter the product name and select Add more, or edit an existing product
    • Enter the product code and select the sales account to be used (you can also define other information for the product if desired). The code must match the product code in Sonet.
    • Define all products used in Sonet
  4. Edit/Add the work types and work type codes you use in Severa to match the products in Sonet. Work types help allocate hours on the invoice to Sonet's product registry.
    • Go to Gear icon > Settings > Work time, travel expense & product registries > Work types
    • Add codes to all work types used in Severa, targeting them as products in Sonet
  5. Edit/Add the travel expenses you use in Severa to match Sonet's travel expense registry. The travel expense codes must be the same in Severa as in Sonet.
    • Go to Gear icon > Settings > Work time, travel expense & product registries > Travel expense types
    • Add codes to all travel expenses used in Severa, targeting them to Sonet's travel expense registry
  6. Change the bank account number to IBAN format. Go to Gear icon > Settings > Organization > Bank accounts. Check the bank account(s) used by the company and edit the bank account number to IBAN format if necessary.
  7. Add/Edit VAT codes to match Sonet's VAT rate codes
    • Go to Gear icon > Settings > Organization > Tax ratesCheck and edit the tax codes to match Sonet's VAT rate codes if necessaryFor example, 0 = tax-free sales and 1 = sales 24%
  8. Create invoice statuses in Severa from which sales invoice data is uploaded to Sonet.
    • Go to Gear icon > Settings > Billing > Invoice statuses
    • Add new or edit existing invoice statuses
  9. Set the invoice statuses in the integration settings by going to the data transfer page.
    • Go to Gear icon > Tools > Data transfer > Sonet > Settings tab
    • Invoice status in Sonet: Set the status that invoices receive in Sonet. Options: Not yet approved/Approved/Approved and partially paid/Approved and paid.
    • Default code for product: Set the default code used for products, travel expenses, and work types that for some reason do not receive the code defined in the settings.
    • Default code for business unit: Enter the company credential received from Sonet
    • Invoice status code: Billing type defined in Sonet, max 3 characters.
    • Select the Status of invoices to be uploaded dropdown menu to Pending for transfer to Sonet invoice status.
    • Select the Status to which invoices are transferred dropdown menu to Transferred to Sonet invoice status
  10. Finally, Save settings.

Creating invoice data

  1. Create an invoice in Severa
  2. Change the invoice status to Pending for transfer to Sonet invoice status
  3. Go to Gear icon > Tools > Data transfer > Sonet and click Upload invoices
  4. Save the .dat invoice data to your computer
  5. Upload the invoice data to Sonet
  6. Finally, by clicking Change status, the invoice status changes to Transferred to Sonet invoice status

Invoice data details

Invoice header level  
Field/data in SeveraField in SonetCharacter count/Additional info
Invoice numberInvoice number6
Invoice typeInvoice quality0 = charge invoice
1=credit note
Invoice entry date
(invoice settings tab)
Invoice date
Date of entry
6
Invoice dateValue date6
Customer numberOrdering customer
Billing customer
Delivery customer
Customer credential
10
Reference numberInvoice reference40
Our referenceReference40
NotesInvoice info40
Invoice total with VATInvoice sum10
Invoice currencyCurrency code3 / e.g. USD=US dollar
Exchange rate (from settings)Exchange rate12
Vat numberBusiness company credential11
Customer nameAlphabet word
Customer name 1
30
Invoice addressAddress 130
Postal codePostal code10
PostalPostal30
CountryCountry name30
Invoice languageLanguageInvoice language code: 1=finnish, 2=swedish, 3=english,
4=german, 5=french, 6=estonian (define codes in Sonet)
 Direct debit/In-house/eInvoiceIf the customer has einvoice information in Severa, the invoice is sent as an einvoice.
Otherwise, the invoice is sent as direct debit.
Einvoice addressEinvoice address20
Einvoice operator codeOperator20

 

Invoice rows  
Field/data in SeveraField in SonetCharacter count/Additional info
Invoice numberInvoice number8
Invoice row net sumRow net sum13
Invoice row VAT shareRow VAT sum13
Sales account numberSales account10
VAT account numberVat account 10
Invoice row descriptionLegend40
Cost center numberCost center15
Case numberCase number8
Product codeItem credential25
QuantityQuantity10
Business unitBusiness unit3
VAT codeTax rate credential1 e.g. 0=tax-free sales and 1=sales 24%


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