Cost centers
Cost centers are a way of categorizing organization's expenses. A cost center is a department within a business to which costs can be allocated to. Most often these are enabled when a bookkeeping integration is used but cost centers can also be used as a reporting level in addition to business units.
Settings > Organization > Financials allows you to manage cost centers. After setting up the cost centers, each business unit and existing project should be checked so that when entries are made, cost center is correctly reported.
Add new cost center
Click Add cost center and enter a name and an identifier, and Save.
Edit cost center
Click the existing cost center to edit its information. Edit details and Save.
Disable/delete cost center
To disable or delete a cost center, hover your mouse over the cost center and select the task action.
Cost centers that are enabled cannot be deleted.
How do cost centers work?
Cost centers are applied to invoice rows according to the following rules:
- When an employee enters work hour entries, travel expenses or fees in Time & expenses view, cost center comes from employee's business unit.
- When a fee is added in the Financials section of a project or directly on an invoice as a new invoice row, cost center comes from project.
- Even though work hour entries can be entered to a project directly through the project's Project plan section, work hour entries always get the cost center from the employee's business unit.
Cost center can be changed on the invoice row by clicking the icon on the right side of the invoice row.
Chart of accounts
In certain bookkeeping integrations the chart of accounts from the bookkeeping software needs to be mimicked here to transfer invoices and invoice rows correctly to the bookkeeping software. After creating the list of accounts, each product, work type and travel expense type will use the defaults specified here. Defaults can be overwritten in the product, work type and travel expense registries. Employees enter hours, travels and products using these registry items and when entries are invoiced accounts come automatically to invoice rows.
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