Cost centers

Cost centers are a way of categorizing organization's expenses. A cost center is a department within a business to which costs can be allocated to. Most often these are enabled when a bookkeeping integration is used but many like to enable the cost centers to get a second dimension in reporting in addition to business units.

To manage cost centers go to Settings > Organization > Financial details. After setting up the cost centers, each business unit and existing project should be checked so that when entries are made, cost center is correctly reported.

Add new cost center

To add a new cost center, click Add cost center and enter a name and an identifier and Save.

Edit cost centers

To edit an existing cost center, click the cost center to open the information. Edit details and Save.

Disable/Delete cost centers

To disable or delete an existing cost center, hover your mouse over the row of the cost center and select disable or delete.

Cost centers that are in use cannot be deleted.

How do cost centers work?

Rules of how cost center is applied to each row:

  • When an employee enters work hours, travels or products in Time & Expenses, cost center comes from employee's business unit.
  • When an item is added in the Financials section of a project or directly on an invoice as a new invoice row, cost center comes from projects.

Cost center can be changed on the invoice row by editing the row in question.

Chart of accounts

In certain bookkeeping integrations the chart of accounts from the bookkeeping software needs to be mimicked here to transfer invoices and invoice rows correctly to the bookkeeping software. After creating the list of accounts, each product, work type and travel expense type will use the defaults specified here. Defaults can be overwritten in the product, work type and travel expense registries. Employees enter hours, travels or fees using these registry items and when entries are invoiced accounts come automatically to invoice rows.

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