In the week view you can easily enter work hour entries, absences and time entries as well as check your weekly totals for current and past weeks. Use the week navigation to move from one week to another and return to the current week by using the Today button. Completing the week can be done with just one click (excluding weekends).
Week view is visible only when work hour input method is set as quantity of hours.
The view is divided into three sections: Work hours, Absences and Time entries. Rows are ordered alphabetically by customer, project, phase and work type.
From the daily and weekly totals (current and previous week) you can easily drill down to a report where entries (work hours, time entries and absences) are sorted by date of entry. On the report you can edit and delete the entries, change the date of the entries and add an internal comment.
When Advanced resourcing add-on is enabled for your organization, you can see the quantity of hours left or over the estimated value in the last column.
You can add entries to projects/phases shown in the matrix by hovering your mouse over the wanted day. If hours already exist for that project/phase/work type, you can edit the entry by clicking the quantity of hours or add more hours by clicking the green + icon for that day. Add the desired quantity of hours and description if needed. If you have selected in the Settings that the description is copied, the description field is pre-filled.
Work type comes by default primarily from project/phase and secondarily from user but it can be changed under More options. There you can also enter an internal comment and mark the hours as overtime.
Editing an individual entry can be easily done from the matrix by clicking the quantity of hours. If you need to update all entries for one row (move entries to another project, phase or work type) you can do it by clicking Edit in the last cell of the row.
When hovering your mouse over the last cell, you can edit, copy and remove the row.
When the Advanced resourcing add-on is enabled, you have the possibility to see the quantity of hours resourced for you. The hours are shown as cursive with light blue background so it's easy to notice them. To change the suggested hours as actual work hours click the suggested quantity of hours and save it.
In the week view you can either complete the whole week or complete individual days. When using the Complete week action, all days are marked as complete excluding weekends. If you need to do any changes after completing a day or a week, you can either reopen the week or individual days. After you are done with the changes you can complete the week again (all open days are marked as complete).
Completed days are shown in green. When you need to reopen an individual day in the week view just click on the green icon above the date of entry.
There are several indicators to give more information about work hour entries. This way you don't have to open an entry to see if it has an internal comment etc.
- Internal comment: Speech bubble icon in the bottom left corner.
- Overtime: Clock icon in the bottom right corner.
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Approval status: If cell has multiple entries, icon indicating not approved is always shown so user immediately sees some action is needed.
- Approved: Green icon in the top left corner.
- Not approved: Red icon in the top left corner.
In addition there are also other indicators to ease the interpretation of days:
- Public holidays are indicated with orange colour (day) and gray background (cell)
- Absences like holidays and sick leaves are indicated with orange colour
- Suggested hours (when using Advanced resourcing add-on) are indicated with cursive and light blue background
- Completed days are marked with green colour
Keywords: week view, work hour entries, absences, time entries, advanced resourcing, suggested hours, editing entries, marking week as complete, indicators, approval status
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