This guide explains how to record and edit work hours in the Hours view. You can find the view in the main menu on the right side under Work hours. By default, the view opens to the current day. Below the selected day, you can see the saved entries for that day.
Add new work hour entry
Add a new work hour entry by clicking the Add new button in the upper right corner of the main view or the Add work hour entry button in the day view:
The system's side window opens, and you can fill in the work hour information.
Fill in the required information in the side window that opens. Mandatory information is marked with a red asterisk.
Finally, Savethe work hour entry.
If you want to continue making similar entries, select Save and add another. The system saves the current entry and immediately opens a new entry to be filled.
Add an internal comment if necessary.
Edit work hour entry
Open the work hour entry for editing by clicking the pencil icon visible on the right side of the entry:
Edit the necessary and editable information in the side window that opens.
At the top of the edit view, it is stated what information from the entry can be edited.
Remember to Savechanges at the end.
Editing a work hour entry is not possible if the entry is Approved or Invoiced to the customer. These details are visible as separate identifiers next to the entry, and the pencil icon is gray.
Tip! Release the work hour entry for editing by updating the entry's approval status through the approval report. The approval status can be changed by a user with sufficient permissions to edit work hour entries and approve hours.
Delete work hour entry
Delete a work hour entry through the three-dot menu visible next to the entry:
Click the three-dot menu on the right side of the entry.
Select >Remove.
Finally, confirm delete by clicking Do you want to delete this entry? > Remove.
Deletion is also possible by opening the entry for editing from the pencil icon and clicking the red trash can icon at the bottom of the side window. Deleting a work hour entry is not possible if the entry is Approved or Invoiced. Deleting a work hour entry is a permanent action and cannot be undone.
Frequently asked questions
Q: I'm trying to add a work hour entry, but it's not possible. Why?
A: Check if there is a notice next to the day stating This day is closed for work hour entries or No work contract found for this day. These prevent recording. If the issue persists, contact your supervisor.
Q: How do I add a comment that the customer won't see on the invoice?
A: When adding or editing work hours, click Write an internal comment. The text written in this field is for internal use only within your company.
Q: The work hour entry cannot be edited. Why?
A: The work hour entry may be Approved or Invoiced. Check the entry's identifier. Change it yourself, or ask another user with the right to edit work hour entries to update the approval status to unchecked through the approval report. If the work hour entry is already invoiced, we strongly recommend considering making changes.
Possible error situations
Error message | Solution |
This day is closed for work hour entries. | You can no longer record work hours for this day. Contact your supervisor or payroll if necessary to open the work hour entry period. |
No work contract found for this day. | To record hours, you must have a valid work contract. Ensure with HR or your supervisor that you have a valid work contract in the system. |
Keywords: hours, costs, work hours, work hour entry, recording work time, total flextime, project entry, recording hours, settings
This user guide is for the Severa Beta version, and the mentioned information may differ from the functions and features visible in the user interface. The language translations of the guide are produced by an AI-based translation tool, and its content or wording may differ from other guides or the software's content or wording.